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Push Avela data to HubSpot, automatically

Avela to HubSpot Integration

HIVE Strategy has created the only Avela to HubSpot integration allowing schools, networks, and districts to keep data up-to-date and actionable between applications/lottery and marketing and communication!

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Our Avela → HubSpot Integration

Create and Associate Parents as Contacts

Connect Your Parents

All parents and guardians, yes even if there are multiple, flow into HubSpot and create/update contacts. Those contacts can then be associated with many other contacts, students, and applications.

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Avela Parents

Create and Associate Students as a Custom Object

Connect Your Students

All students, yes even siblings, flow into HubSpot and create/update a custom object for Students. Those students can then be associated with many other contacts, other students, and applications.

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Avela Students

Create and Associate Applications as Deals

Connect Your Applications

All applications, yes even if you have multiple applications per student, flow into HubSpot and create/update deals in an Applications Pipeline. Those applications can then be associated with contacts, a student, and other applications.

Powered by automation, you can then ensure that no application falls through the cracks or gets stale.

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Avela Applications

Useful data to manage campaigns

Clear Reporting & Data

With all of this data automatically flowing into HubSpot, you can now measure your individual school or network goals, determine where families are falling off in the process, determine who needs extra support, and finally determine which marketing activities and campaigns are resulting in enrolled students.

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Avela Reporting
Keep your systems in alignment and actionable

Avela + HubSpot = Multiplied Recruitment

Avela is the fastest growing application and lottery management system for public schools, charter networks, and districts across the United States. It enables schools to balance multiple quotas, rules, lottery preferences, and timelines for their lotteries, and manage the overall enrollment/re-enrollment process for families.

HubSpot is the CRM & Marketing platform that many networks have to help them attract, nurture and convert leads to student applications. It enables schools to have “Quick Apply” forms, schedule open houses/tours, chatbots to help answer family questions, and an integrated social media presence. 

Through this integration, schools can keep tabs on what really matters, engage with families when they need it most, manage applications through their enrollment period, and measure effectiveness of their marketing and advertising efforts like never before.

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Custom, Automatic Application

Our custom application in conjunction with our experienced implementation team creates a seamless experience where data can freely, consistently, and regularly flow from Avela to HubSpot so that everything is always up to date.

The application will pull new data as it is available in Avela and push it to HubSpot without any manual steps.

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Full Picture

Create, map, and associate all necessary objects (parents/guardians as Contacts, students as a Custom Object, and applications as Deals). By creating these objects and associating them properly, we can accurately track, measure, and engage with the full picture of a family including multiple guardians, multiple students/siblings, and multiple applications per student.

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One Direction

This is a one way integration from Avela to HubSpot and it does not flow the other way to protect the integrity of applications.

A bi-directional option is coming soon.

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Integration Packages

  • Avela to HubSpot Integration

Small or Single Site Schools

Push up to 10,000 parent/guardian and student records, and up to 10,000 applications to HubSpot, seamlessly.

Starting at
$1,000 setup + $99/mo


Includes:

  • Integration implementation (up to 5 hours)
  • Up to 10,000 parent/guardian records.
  • Up to 10,000 Student records.
  • Up to 10,000 Application records.
  • Mapping of parent/guardian data to Contacts in HubSpot.
  • Mapping of student data to a custom object for Students in HubSpot (requires an Enterprise hub *highly recommended*) or student data to contact properties (no Enterprise hub).
  • Mapping of application data to Deals in HubSpot.
  • Creation of associations between parents/guardians <> students <> applications in HubSpot.
  • Ensure near real-time data accuracy and reduce manual data entry.
  • Provide troubleshooting support for common integration issues.
  • Smart recommendations
  • Duplicate detection
  • Ongoing email support
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Large or Complex Schools

Push unlimited parent/guardian and student records, and unlimited applications to HubSpot, seamlessly.

Starting at
$3,000 setup + $149/mo


Includes:

  • Integration implementation (up to 15 hours)
  • Unlimited parent/guardian records.
  • Unlimited Student records.
  • Unlimited Application records.
  • Mapping of parent/guardian data to Contacts in HubSpot.
  • Mapping of student data to a custom object for Students in HubSpot (requires an Enterprise hub).
  • Mapping of application data to Deals in HubSpot.
  • Creation of associations between parents/guardians <> students <> applications in HubSpot.
  • Ensure near real-time data accuracy and reduce manual data entry.
  • Provide troubleshooting support for common integration issues.
  • Smart recommendations
  • Daily reports and uptime monitoring
  • Advanced analytics
  • Duplicate detection
  • Ongoing priority support
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