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Push SchoolMint data to HubSpot, automatically

SchoolMint to HubSpot Integration

HIVE Strategy has created the only SchoolMint to HubSpot integration allowing schools, networks, and districts to keep data up-to-date and actionable between applications/lottery and marketing and communication!

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Our Integration Solution

Create and Associate Parents as Contacts

Connect Your Parents

All parents and guardians, yes even if there are multiple, flow into HubSpot and create/update contacts. Those contacts can then be associated with many other contacts, students, and applications.

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Create and Associate Students as a Custom Object

Connect Your Students

All students, yes even siblings, flow into HubSpot and create/update a custom object for Students. Those students can then be associated with many other contacts, other students, and applications.

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Create and Associate Applications as Deals

Connect Your Applications

All applications, yes even if you have multiple applications per student, flow into HubSpot and create/update deals in an Applications Pipeline. Those applications can then be associated with contacts, a student, and other applications.

Powered by automation, you can then ensure that no application falls through the cracks or gets stale.

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Useful data to manage campaigns

Clear Reporting & Data

With all of this data automatically flowing into HubSpot, you can now measure your individual school or network goals, determine where families are falling off in the process, determine who needs extra support, and finally determine which marketing activities and campaigns are resulting in enrolled students.

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Keep your systems in alignment and actionable

SchoolMint + HubSpot = Multiplied Recruitment

SchoolMint is the dominant lottery management system for public schools, charter networks, and districts across the United States. It enables schools to balance multiple quotas, rules, lottery preferences, and timelines for their lotteries, and manage the overall enrollment/re-enrollment process for families.

HubSpot is the CRM & Marketing platform that many networks have to help them attract, nurture and convert leads to student applications. It enables schools to have “Quick Apply” forms, schedule open houses/tours, chatbots to help answer family questions, and an integrated social media presence. 

The integration of the data in these two systems is a feature schools have wanted for years. Without integration, schools are left trying to manually upload, download and merge data from both systems, leading to tremendous time inefficiencies and increasing likelihood of human errors.

HIVE Strategy has developed a custom integration to address the above challenges. 

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Custom, Automatic Script

A custom script to mimic the work that is done manually by schools today. The script pulls the data and maps it to the proper location in HubSpot.

The script will pull new data into HubSpot every 5-15 minutes depending on amount of data to update.

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Full Picture

Create, map, and associate all necessary objects (parents/guardians as Contacts, students as a Custom Object, and applications as Deals). By creating these objects and associating them properly, we can accurately track, measure, and engage with the full picture of a family including multiple guardians, multiple students/siblings, and multiple applications per student.

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One Direction

This is a one way integration from SchoolMint to HubSpot and it does not flow the other way to protect the integrity of applications.

  • SchoolMint to HubSpot Integration

SchoolMint → HubSpot Integration

Push all of your relevant parent/guardian, student, and application data to HubSpot, seamlessly.

Starting at
$7,500/mo

Includes:

  • Seamlessly synchronize student application data from SchoolMint to HubSpot.
  • Mapping of parent/guardian data to Contacts in HubSpot.
  • Mapping of student data to a custom object for Students in HubSpot (requires an Enterprise hub).
  • Mapping of application data to Deals in HubSpot.
  • Creation of associations between parents/guardians <> students <> applications in HubSpot.
  • Ensure near real-time data accuracy and reduce manual data entry.
  • Provide troubleshooting support for common integration issues.
  • Mapping and integration of up to 50 properties including the 25 standard SchoolMint properties.
  • 12 months of maintenance and support.
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